How We Secure Your Data

SSAE Compliance—The data warehouse, which stores all data on Procorem, complies with the Standards for Attestation Engagements (SSAE). This standard serves as the authoritative guidance for reporting on service organizations.

Individual File Encryption—Every file stored on Procorem is protected with an individual encryption to prevent unwanted access. We employ 32Byte 256Bit AES Encryption on each individual file stored in our data warehouse. By encrypting on the file level, we are adhering to industry best practices to deliver the strongest file protection to keep your information secure.

Unique File Naming—Every file stored on Procorem is given a unique identification number in the data warehouse. The unique file name removes any identifiable traits for the stored files. By removing all identifiable traits to the documents, would-be security attackers have no way to identify your data were they even able to retrieve the files.

Extensions Removed—At Procorem, we go one step further by removing the file extension. By ensuring the file type is not associated with the stored document in our data warehouse we further disassociate your data with any distinguishable traits to potential security breaches.

WorkCenter Security—Within the Procorem application, documents are stored under project-specific WorkCenters. WorkCenters can only be created by users with appropriate access and only the people you invite into the WorkCenter will have access to the information. By controlling security on the WorkCenter level, instead of within folders, we deliver higher levels of security in a more simplified manner.

Configurable Security Roles—Based on customer feedback, we have implemented configurable security roles for Procorem. These configurable security roles go one step further than standard WorkCenter Security by allowing Procorem administrators to create their own custom security roles for users. With these roles you can control what your users can and can’t do within the WorkCenter. For more on configurable security roles take a look at the WorkCenter Roles section of the Help Center.

Email Security—Procorem integrates directly with email to provide alerts and notifications to keep your team aware of important project activity. Procorem allows users to email WorkCenters directly from their native email account. Unauthorized email submissions are prevented by requiring approval before posting into Procorem.

SSL Secured—SSL (Secure Sockets Layer) is a standard security technology for establishing an encrypted link between a server and a client. SSL allows sensitive data to be transmitted securely. Procorem employs SSL security for all data transfers.

Penetration Testing—Penetration testing is an automated attack on a computer system to identify security weaknesses. Procorem leverages automated penetration testing software to look for ways to exploit or gain access to the system. Procorem security tests if malicious code can be executed as well as looks to identify vulnerable ports which can be opened insecurely.

Procorem Infrastructure—The management of the Procorem infrastructure is tracked fully by an automated ticketing system. The ticketing systems alerts ProLink Solutions staff of any and all changes to the system through automated alerts to ensure all changes are intentional and approved.

Segregation of Roles—Only our IT staff can make changes to the production environment, while the development staff are the only ones intimately familiar with the product code. This segregation of access ensures that no one person can make unwanted changes, or have unwanted access, to our product environment.

Multi-factor Authentication—All of our production environments at ProLink Solutions are protected with multi-factor authentication. Server-level access in all of our production environments requires multi-factor authentication. With tokens constantly changing this provides an additional layer of authentication to ensure appropriate system access.